15th May 2024


Advice from our judges on how to maximise your points

(covers both your poster and the presentation on the day of the conference)

Once you have had your abstract accepted, this information is designed to help you prepare your poster and your presentation and to signpost some helpful resources


Your poster should address the points below


Scale of the problem

  • Be clear on the scale/importance of the problem
  • How is it affecting patient care?


QI only - Your aim and the intervention

  • What are we trying to accomplish? How will we know that change is an improvement? What changes can we make that will result in improvement?
  • Can you describe the intervention in sufficient detail that others can replicate it?


QI only - Use of PDSA cycles

• Use the Plan-Do-Study-Act format to describe how you tested your ideas (minimum 3) to see if they led to an improvement. Be clear about what you learned during each test and how you decided on your next test.


Audit only – Standards

  • What are the standards?
  • Has performance been measured against those standards?


• How did you implement the proposed change?

• What staff or other groups were involved?

• How did you disseminate the results of your analysis and your plans for change to the groups involved with/affected by the planned change?

• What was the timetable for change?


Measurement and attempts at improvement

How did you measure the effects of your planned changes?

What were the effects of your changes? How far did these changes resolve the problem that triggered your work? How did this improve patient/client care? What problems were encountered with the process of changes or with the changes?


Lessons Learnt

What lessons have you learnt from this work? What would you do differently next time?

What is the main message based on the experience that you describe here that you would like to convey to others? Discuss what your findings mean for patients and/or systems of care.

What reflections have you made? If you had to do it again would you do it differently? What did you learn from failure as well as success


What good looks like32 winners from 2021



Your presentation should address the points below:


The judge will have received your Poster PDF in advance of the conference and so will have had good time to review it before the day.


  • Two minutes and 30 seconds for your presentation supported by two PowerPoint slides
  • Up to three minutes follow up questions from the judge


The presentation is designed to complement your poster and is a way to bring your project to life.


• When creating your slides, work out what are your key messages and focus your presentation around those.


• Judges will be interested in how you got others involved beyond your immediate group.


• What was the outcome and what did you learn?


• You can learn as much from what didn’t go well as what did – judges will value both equally.


• What are your reflections now you have done the work? If you had your time again, what would you do it differently?


• What’s next? How will your work have impact? How can it be taken forward?
                                                                                                                                                                     With thanks to QIClearn


Helpful videos and resources


Your Quality Improvement presentation

Kay Haughton, Chair of the Judging Panel in 2021, has produced a video to help you make the most of your presentation in 2023

Watch Kay’s short video on YouTube here: https://youtu.be/8V0pm1tayUo [1 minute 22s ].


Example of a great presentation:

QIClearn 3minuteQI Mirjam Kool QI project Chasing Investigations https://youtu.be/M7KbFKBSYDo


An introduction to Quality Improvement using 4 everyday objects

• Scope your problem – Russian doll

• Moving to testing – lightbulb moments

• Generating ideas – garden gate

• Weighing up your findings – set of scales

Graham McKenzie [13 minutes 49s]

You Tube: https://youtu.be/Rk5wHFmAthA



Useful Resource on Measurement for Improvement

• What are we trying to achieve?

• How will we know that a change is an improvement?

• What change can we make that will result in an improvement

Mike Davidge [9minutes 52s]

YouTube: https://youtu.be/Za1o77jAnbw


Other resources

West of England AHSN’s Quality Improvement (QI) Tools:



West of England AHSN’s Guide to making a poster:





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