15th May 2024


Poster and presentation preparation

With thanks to QIClearn for their input into this advice

Once you have been invited to present at the conference, this information is designed to help you prepare your poster and your presentation slides and to signpost some helpful resources 

POSTER (A1 Portrait PDF) 
Your poster should address the points below:

Scale of the problem

Be clear on the scale/importance of the problem
How is it affecting patient care?

QI only - Your aim and the intervention
What are we trying to accomplish? How will we know that change is an improvement? What changes can we make that will result in improvement?
Can you describe the intervention in sufficient detail that others can replicate it?

QI only - Use of PDSA cycles
Use the Plan-Do-Study-Act format to describe how you tested your ideas (minimum 3) to see if they led to an improvement. Be clear about what you learned during each test and how you decided on your next test.

Audit only – Standards
What are the standards?
Has performance been measured against those standards?

• How did you implement the proposed change?
• What staff or other groups were involved?
• How did you disseminate the results of your analysis and your plans for change to the groups involved with/affected by the planned change?
• What was the timetable for change? 

Measurement and attempts at improvement
How did you measure the effects of your planned changes?
What were the effects of your changes? 
How far did these changes resolve the problem that triggered your work? How did this improve patient/client care?
What problems were encountered with the process of changes or with the changes?

Lessons Learnt - What lessons have you learnt from this work? 
What would you do differently next time?
What is the main message based on the experience that you describe here that you would like to convey to others? 
Discuss what your findings mean for patients and/or systems of care.
What reflections have you made? 
If you had to do it again would you do it differently? What did you learn from failure as well as success?

IMPORTANT TO NOTE: The judge will receive your Poster PDF in advance of the conference and will have assessed it before the day of the conference. 

Your presentation is your opportunity to bring your project to life.

PRESENTATION - supported by two PowerPoint slides

Two minutes and 30 seconds for your presentation 
Up to three minutes for follow up questions from the judge

 Creating your slides
• When creating your slides, work out what are your key messages and focus your presentation around those. 
• Judges will be interested in how you got others involved beyond your immediate group. 
• What was the outcome and what did you learn? 
• You can learn as much from what didn’t go well as what did – judges will value both equally. 
• What are your reflections now you have done the work? If you had your time again, what would you do it differently? 
• What’s next? How will your work have impact? How can it be taken forward?


QI Resources