15th May 2024
Online

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Poster Competition - Frequently Asked Questions

When will I hear if I will be invited to present a poster at the conference? 
You should hear by 30 March 2024 if you have been invited to present a poster at the conference.  

Once I receive an invitation to present, what happens next? 
You must pay for your discounted delegate place £179 (no VAT) within 14 days to secure your place in the poster competition. Payment is by bank transfer.  

Can I request an invoice? If you require an invoice you must provide us with a purchase order number generated by your finance department – NHS organisations will only accept an invoice with a purchase order. There is a 20% admin fee for payment by invoice. Note: we do not charge VAT.  

What if I pay for my place and then can’t attend?
If you find later you are unable to attend you can nominate a co-author to take your place. 

Can we have more than one presenter for our poster?
Yes, co-authors can co-present providing they book and pay for a discounted delegate place. Every presenter gets a certificate. 

If I  have more than one poster accepted, can I present both?
No, you will need a co-author to book and pay for their discounted delegate place to present your second poster. 

Can I get a Poster Presenter Certificate?
Your certificate (oral poster presentation given at a national conference) will be sent to you via email within the week after the event. There will be a certificate for co-presenters also. 

Tech Check
We require all poster presenters attend a short Tech Check to ensure your audio and video work on the Hopin online conference hosting platform. We will send a choice of dates and instructions on how to attend. 
IMPORTANT:  You must attend the tech check from the same venue and on the same computer that you will be on the on the day. We recommend your personal computer from home. NHS computers and NHS networks are generally not compatible with our online conference platform.

How will I know my poster group?
You will be sent details of your poster group a week before the conference.

What category will my poster be in?
Judges will allocate your poster to one of the following categories 
Full Quality Improvement Project (QIP)
Quality Improvement (QI) in progress
Audit  

How will the poster competition be run on the day of the conference?
There are dedicated slots in the programme for the poster presentations. Each poster group will have 10 presentations. You will have 2.5 minutes to present, supported by 2 slides, followed by a judge-led Q&A. The judge will already have seen your poster PDF in advance of the conference.

What are the timings?
The conference runs 09:00 to 17:20 on 15th May 2024 online.
Poster competition programme slots: you will be allocated to a group in the morning (11:25 - 12:45) or in the afternoon (14:20 – 15:40). 

What do I provide for my poster in advance of the conference? ·   
You will be required to provide your poster in a PDF file (A1 size, portrait orientation) ·       
You will also provide 2 slides to accompany your 2.5-minute oral presentation 
You must use the templates provided and upload the completed poster and slides using the links provided. We combine the poster PDFs for each group into a single PDF file and the slides into a master PowerPoint file for each poster group - so formatting needs to be consistent.
Deadline to upload poster and slides is 22nd April 2024.
  
How will the posters be judged? 
The judge for your poster group will see your poster PDF before the conference and will score it• On the day of the conference they will give a score based on your 2.5-minute presentation and answers in the Q&A• Your final mark will be a combination of the above scores.

What are the prizes?There will be a first and runner-up awarded in each group of 10 posters with certificates provided accordingly.For those awarded first place in QI poster groups there will be a prize of a 30-minute QI coaching session courtesy of QI Clinic. 


What are the technical requirements for accessing the event platform?
You must access the conference platform (Hopin) using the Chrome Browser, you can download it here: https://www.google.com/chrome/
Pro Tip: ensure your Chrome Browser is up to date - https://support.google.com/chrome/answer/95414
We recommend you attend the conference from home as NHS trust IT systems including laptops can block access/ create technical problems.
We recommend attending the event using a  Personal laptop or PC, as we cannot guarantee it will work flawlessly on an iPad or mobile.
Internet speed: Hopin recommends a minimum of 5mbps download and 2mbps upload. Ideally, they like to see 30mbps download and 10mbps upload or higher for the best quality. You can check your internet speed here: https://www.speedtest.net/
For any technical difficulties see Full Hopin Troubleshooting Guide here: https://support.hopin.com/hc/en-us/articles/4404012531732-Quick-Troubleshooting-Reference-Guide

Who do I contact with questions?
Please email info@bristolpatientsafety.com or call 07954 691 855